HR Operations Executive

Axentra Nexus · HR

Keep the employee lifecycle running smoothly - from joining documentation and HR records to attendance, payroll inputs, letters, benefits coordination, and exit formalities.

About the role

A Chennai-based professional services company with growing delivery and support teams. We are looking for an HR Operations Executive who is dependable, organised, and comfortable handling the details that employees rely on every day. This is not a recruitment-focused role. You will own core HR administration, maintain accurate employee records, coordinate monthly HR processes, respond to employee queries, and ensure that routine people operations are completed correctly and on time. The role is well suited to someone who enjoys structured work, clear processes, and being the person who makes HR operations run reliably behind the scenes.

What you'll do

• Coordinate joining formalities, document collection, background-verification inputs, employee IDs, induction schedules, and new-joiner records.
• Maintain employee master data, personnel files, HRIS records, reporting structures, confirmation dates, and other lifecycle changes with high accuracy.
• Compile and validate monthly attendance, leave, loss-of-pay, new-joiner, exit, and variable-pay inputs before sharing them with payroll and finance.
• Prepare standard HR documents such as offer-related paperwork, appointment letters, confirmation letters, salary revision letters, experience letters, and relieving documents.
• Handle day-to-day employee queries relating to attendance, leave, policies, documents, payroll inputs, insurance, and HR processes, escalating exceptions where required.
• Coordinate employee medical insurance additions/deletions and support other company benefit administration during the employee lifecycle.
• Manage resignation and exit workflows, including clearance coordination, asset/department sign-offs, documentation, and final-settlement inputs.
• Maintain recurring HR MIS and trackers for headcount, attrition, attendance, leave, confirmations, exits, and pending employee documentation.
• Support internal HR audits and ensure employee records and process documentation are complete, current, and easy to retrieve.

What we're looking for

• Bachelor's degree in Human Resources, Business Administration, Commerce, or a related field; an MBA/PGDM in HR is an advantage but not mandatory.
• 2-5 years of hands-on HR operations or HR generalist experience in an Indian corporate, shared-services, IT/ITES, or professional-services environment.
• Working knowledge of attendance, leave, payroll-input preparation, onboarding, exits, employee documentation, and HR record management.
• Experience using an HRMS/HRIS and strong practical Excel skills for employee data, reconciliation, trackers, and monthly HR MIS.
• Good understanding of confidentiality and the care required when working with compensation, identification documents, personal data, and employee records.
• Ability to follow recurring monthly timelines while also managing employee requests and unexpected operational issues.
• Clear written and verbal communication in English; working knowledge of Tamil is useful for local employee coordination.
• Strong attention to detail - especially when working with dates, names, payroll inputs, documents, and employee status changes.

Benefits

• Company-sponsored medical insurance for the employee, with the option to add dependants under the corporate plan at applicable terms.
• Monthly meal allowance for employees working from the Chennai office.
• One additional paid personal day on your birthday month, apart from the regular leave entitlement.
• Reimbursement for approved HR certification or payroll/compliance training relevant to the role.
• Quarterly employee-engagement budget and the opportunity to help shape internal people initiatives, not just administer them.
• Clear progression path toward Senior HR Operations Executive or HR Generalist roles as the company expands.

Skills